Last week, I had a conversation with a marina owner about the importance of documentation. I was asked a very candid question, "is it really necessary"? Without hesitation, I answered absolutely YES!
Assume, you have a workplace accident in your facility. The documentation can also be valuable as part of any legal proceeding. So let's say OSHA arrives after an accident. As part of the accident investigation, OSHA will request to see possibly 3 sets of documents:
A Training Plan related to the job activity involved in the accident (Fueling, Travelift, etc.)
Training Records to show when training was last completed.
Maintenance records associated with any equipment.
You can expect that OSHA may ask to see these documents as part of a Compliance Inspection. In addition, during the Compliance Inspection, OSHA will most likely review your MSDS sheets, OSHA 300 log, forklift certifications, and respirator medical evaluations & fit test records.
I often hear this phrase linked to OSHA's view on documentation. "If it isn't documented, it didn't happen or doesn't exist". You can never have enough documentation when it comes to workplace safety and your business operations.
If you are still unsure of what documentation you should have available, give me a call at 757-589-5391. If you don't have anything available in terms of training plans, I can help you with those as well.